PTO Board Positions

 

Executive Board

Serving on the WIS PTO Executive Board means being part of a collaborative leadership team that helps shape the PTO's vision, supports school initiatives, and creates meaningful experiences for students, staff, and families. Executive Board members attend monthly meetings, partner closely with the Principal and school staff, and work together to lead the organization throughout the year.

President

Provides overall leadership for the PTO and helps guide its vision and priorities.

  • Leads Executive Board and General PTO meetings.
  • Partners closely with school administration and teachers.
  • Supports and mentors Board Members and Committee Chairs.
  • Ensures the PTO operates effectively and remains aligned with its mission.

Vice President

Supports the President while helping coordinate PTO operations and school partnerships.

  • Assists the President and serves in their absence when needed.
  • Helps coordinate PTO initiatives and special projects.
  • Oversees hospitality for meetings and selected events.
  • Coordinates staff gifts and serves on the school's Climate Committee.

Administrative Coordinator

Keeps the PTO organized through meeting records and administrative support.

  • Records meeting minutes and maintains official PTO documents.
  • Assists with board communications and correspondence.
  • Helps manage administrative tasks throughout the year.
  • Supports the Executive Board with organizational needs.

Treasurer

Manages the PTO's finances with accuracy and transparency.

  • Tracks all income and expenses.
  • Prepares the annual budget and financial reports.
  • Processes payments, deposits, and required financial filings.
  • Coordinates finances for shared events, including the Memorial Day Fair.

Grade Coordinator

Supports Grade Chairs and Room Parents while strengthening grade-level engagement.

  • Leads and supports Grade Chairs and Room Parents.
  • Coordinates grade-level traditions and activities.
  • Assists with Back-to-School Night, Field Day, and other school-wide events.
  • Serves as a resource for parent communication and coordination.

Communications Coordinator

Keeps families informed through clear, engaging communications.

  • Creates the weekly newsletter, emails, and social media posts.
  • Maintains the PTO website and digital communications.
  • Designs graphics and promotional materials for events.
  • Helps ensure consistent PTO messaging and branding.

Community Engagement Coordinator

Oversees PTO events and helps create meaningful opportunities for families to connect.

  • Supports and coaches Event Chairs throughout the year.
  • Coordinates planning for grade-level and school-wide events.
  • Oversees event budgets and vendor coordination with the Treasurer.
  • Helps ensure events are well organized and aligned with PTO goals.

Philanthropy Coordinator

Guides PTO funding to maximize its impact on students and the school community.

  • Reviews funding requests with the Principal and Executive Board.
  • Identifies opportunities to support school programs and initiatives.
  • Presents funding recommendations to PTO membership for approval.
  • Partners with district leadership when additional approvals are required.

Board of Education Representative

Serves as the communication link between the PTO and the Board of Education.

  • Attends Board of Education meetings.
  • Shares district updates with the PTO.
  • Communicates PTO questions and perspectives when appropriate.
  • Helps strengthen communication between families and district leadership.

General Board

Serving on the WIS PTO General Board is a great way to get involved in an area you're passionate about. Most positions include a co-chair or committee, so you'll have support every step of the way—and you're always welcome to recruit a friend. Time commitments vary by role and are designed to be flexible for busy families.

Art & Display Chair

Enhances the school environment through creative displays and projects.

  • Designs seasonal decorations and displays.
  • Supports school beautification projects.
  • Creates welcoming spaces for students, staff, and families.
  • Assists with PTO bulletin board and visual materials.

Book Fair Chair

Coordinates the annual Book Fair to promote literacy and excitement for reading.

  • Works with the book fair vendor.
  • Recruits and schedules volunteers.
  • Promotes the event to families.
  • Oversees event setup and daily operations.

Community Service Chair

Creates opportunities for students and families to give back.

  • Plans school-wide service initiatives.
  • Partners with local nonprofit organizations.
  • Coordinates collection drives and volunteer opportunities.
  • Promotes community involvement.

Events Chair

Plans engaging events that bring the WIS community together.

  • Organizes family and parent events throughout the year.
  • Coordinates volunteers and event logistics.
  • Works with vendors and school staff.
  • Helps create welcoming, memorable experiences.

Fundraising Chair

Leads fundraising efforts that support PTO programs and initiatives.

  • Plans fundraising campaigns and events.
  • Coordinates volunteers and vendors.
  • Promotes fundraising opportunities to families.
  • Tracks event progress with the Treasurer.

Garden Chair

Maintains outdoor spaces that enhance the school campus.

  • Coordinates seasonal outdoor decor.
  • Supports school beautification efforts.
  • Helps maintain planting areas throughout the year.

Grade Chair

Builds connections among families within a grade level.

  • Serves as the PTO contact for a specific grade.
  • Supports Room Parents.
  • Helps coordinate grade-level activities and events.
  • Encourages family engagement.

Library Learning Commons (LLC) Chair

Supports literacy programs and the school library.

  • Coordinates library volunteers.
  • Assists with author visits and literacy events.
  • Supports special library initiatives.
  • Partners with library staff throughout the year.

Lost & Found Chair

Helps reunite lost items with their owners.

  • Organizes and maintains the Lost & Found.
  • Shares regular photo updates with families.
  • Coordinates donation of unclaimed items.
  • Supports school communication about Lost & Found.

Membership Chair

Promotes PTO membership to the community.

  • Coordinates the annual membership drive.
  • Maintains the PTO membership directory.

Memorial Day Fair Chair

Leads WIS participation in the annual Memorial Day Fair.

  • Coordinates planning and logistics.
  • Recruits and schedules volunteers.
  • Works with partner PTOs and vendors.
  • Helps ensure a successful community event.

School Photo Chair

Coordinates school picture day with families and staff.

  • Works with the photography company.
  • Schedules volunteers.
  • Communicates ordering information to families.
  • Assists with picture day logistics.

School Supply Chair

Manages the annual school supply kit program.

  • Coordinates with vendors and school staff.
  • Organizes online ordering.
  • Promotes the program to families.
  • Oversees kit distribution before school begins.

SPED Liaison

Supports communication and connection for families receiving special education services.

  • Shares resources and district information.
  • Partners with district SPED representatives.
  • Helps connect families with available supports.
  • Encourages collaboration and inclusion.

Spirit Wear Chair

Builds school spirit through apparel and merchandise.

  • Coordinates spirit wear designs and vendors.
  • Manages sales throughout the year.
  • Promotes spirit wear to families.
  • Supports fundraising through merchandise sales.

Staff Appreciation Chair

Coordinates meaningful ways to recognize WIS staff.

  • Plans appreciation events throughout the year.
  • Organizes meals, treats, and recognition activities.
  • Recruits volunteers for appreciation events.
  • Helps ensure staff feel valued and supported.

Yearbook Chair

Leads the creation of the annual WIS yearbook.

  • Coordinates with the yearbook publisher.
  • Collects photos and content.
  • Organizes volunteers and contributors.
  • Oversees production through final delivery.